In addition, everyone working on the production and attending it has responsibilities in respect of COVID-19. They too can meet them by complying with these guidelines and will be required to do so if attending one of our productions.
These guidelines exist over and above Government guidelines. We will update these guidelines regularly to align with guidance from the APA, the WHO, BECTU, the European Institute for Health & Safety in Film Industry and the European Film Commissions Network.
Each production is different, hence specific risk-based measures will be established in advance for each individual shoot.
It is common during a shoot for different professions to participate in multiple projects on consecutive days. Therefore, the risk on a shoot is higher than in closed operations.
The purpose of social distancing and PPE is to break the transmission of the virus and reduce infection. We should operate on the basis that we all have the potential to be asymptomatic carriers and must adhere to the safety principles to minimise risk. Therefore the following essential rules are based on current UK Government guidelines and must be adhered to:-
– Maintain social distancing wherever possible – 2 metres apart
– Wash your hands or use hand sanitizer for at least 20 seconds as often as possible
– Cough and sneeze in the crook of your arm or into a tissue and bin immediately, then wash your hands
– Report COVID-19 symptoms to employer
– Work from home where possible.
It should be noted that both pre-production and production are likely to take longer to enable compliance as a result, and that studios and/ or locations required may need to be larger than they would under previous circumstances to accommodate social distancing requirements.
The number of people on location should be kept to an absolute minimum. Anyone – production staff, cast, crew, agency and client – who is not absolutely necessary to have at the location to make the content should not attend. Furthermore, every person who will be attending the location – because it is necessary they do so – shall sign our COVID-19 Health Declaration Form (Appendix 1, attached).
Any team member who has not signed a Health Declaration form, or who has violated or refused to comply with the security measures outlined herein or as instructed by production on set, will be excluded from set.
Scripts, mood boards and treatments need to have in mind the current restrictions.
We ask all team to avoid printing and paper distribution except for clear safety posters on set.
Note COVID-19 can live for 24 hours on paper.
No team member should be confirmed until they have signed the Health Declaration form.
Team should drive themselves to set where possible. If they cannot, individual cars must be booked. Team may not use public transport.
All team must adhere to any safety guidelines or notices given on the day.
All crew must notify production if and immediately as they develop any symptoms:-
– Shortness of breath
– Loss of smell or taste
– Abdominal pain
For a team of more than 20 people we will always have a medic on set as well as a trained COVID-19 Monitor from the Production Team. Where a medic is not on set as the team is fewer than 20 people, one production member will be allocated to being responsible for monitoring COVID-19 related matters. Our in-house production team have all completed a COVID-19 specific health and safety course.
Calltimes will be staggered to avoid congestion.
Temperature checks with contactless thermometers will be done on all crew on arrival to set (by production where the team is fewer than 20 or by a medic where the crew is larger than 20).
All team should wash and thoroughly dry their hands upon arrival and during the day at regular intervals.
A health and safety briefing will be scheduled by Production or the 1st AD on the morning of the first shoot day.
Each department is responsible for keeping their own area and equipment clean.
Covered bins will be provided on set for safe disposal of tissues and PPE Alcohol based sanitisers will be visible throughout the location and soap and water will be available wherever possible.
Masks and gloves will be available for all crew who do not have their own.
Masks must be worn if there is a risk that social distancing may be broken. Masks should be washed or replaced each day. Hands must be washed after touching or adjusting masks.
If masks are taken off for lunch or another reason they should be kept around the wearers neck or on their knee, never placed on a common surface.
Gloves should be worn for single use activities and then disposed of safely into a bin.
Masks, Disposable aprons and visors or goggles will be available and must be worn by camera, styling, hair and make-up teams or indeed any team member where they need to break social distancing rules. Kit should remain unique to each artist and should never be taken off and placed on a common surface. These should be replaced each day or per talent.
All team should avoid sharing tools or personal property of any kind. Each team and individual must be responsible for the safety and sanitisation of their own items.
Hair and make-up teams must follow appropriate Barbicide and other disinfecting processes for their kit before arriving on set or at the beginning and end of each day.
Live remote playback will be available to client or agency who would like it. This should be requested in advance to ensure reliability of service.
All team must consider any space markers which will be marked on the floor by production where possible Talent will all be given separate private dressing areas and their own individual Hair and Makeup stations where possible. If this is not possible, talent will be staggered or Hair and Make-up areas separated to ease congestion.
Ideally talent should be shot separately and composited in post production if necessary for the creative. If talent are to be shot together to execute the creative on set, they must be informed and agree before confirmation.
Vapours, steam and hazers are not to be used at this time as they are likely to keep airborne infections in the atmosphere longer.
If sound is being recorded, it should be boomed where possible. If boom is not possible, talent must apply mics themselves.
Individuals on the shoot will be contacted subsequently in the event that fellow workers / talent are found to have contracted COVID-19 within 14 days following the shoot.
We will consult with each location or studio on their own COVID-19 preparedness plans in advance and adhere to their rules, also sharing our own.
Locations will be cleaned prior and after shooting if possible.
Locations which require overnight accommodation for any team member should be avoided at this time.
If we are shooting on location (not a studio), we will ensure a technical recce is carried out and engage the services of a Health and Safety officer to do a risk assessment specific to this location and production.
When shooting on location, we will try to ensure common areas and holding areas are outside where possible.
HIRED EQUIPMENT, SET & PROPS
COVID-19 can survive up to 72 hours on plastic and steel so we will try to work out advance delivery / quarantine of kit and materials where possible. Where that is not possible, we will ensure that the supplier has completed a thorough sanitation process. We will consult with all suppliers on their own policy in relation to COVID-19.
Team must not share radios. All radios will have been sanitised before distribution and labelled with names.
STYLING / WARDROBE
Where possible models / talent should dress themselves.
Clothes should be quarantined for a minimum of 48 hours and stored in bags before it is introduced to talent.
Where this is not possible, we will use an O Zone technology machine to sterilize clothes overnight before the shoot.
Everyone must wash their hands before entering any catering / dining area.
We will ensure ample dining space in order to maintain social distance of at least 2 metres.
Catering will be supplied in individual pre-packed boxes to avoid contamination. Disposable, recyclable plates and cutlery will be provided.
Any craft service will be only individually wrapped items. Fruit will only be bananas and oranges.
We will still encourage crew to bring their own water bottle and will supply foot pump operated or contactless water fountains. We will also supply water in glass or recyclable plastic bottles for those who do not have their own water bottles.
One allocated member of production will hand out all drinks and food. Craft area and fridges will be out of reach from the crew to avoid cross contamination.
Hot drinks will be made only in recyclable disposable cups.
Any crew who would prefer to bring their own meal to set should notify us in advance and will be offered a per diem.